Governance

GDPR and AI Agents: A Practical Checklist

How to deploy AI agents that process personal data while staying aligned with GDPR principles.

Written by
AI Agents at Work · editorial team
Last reviewed
Reading time
2 min
Sections
3

The short answer

Under GDPR, AI agents processing personal data need a lawful basis, data minimisation, a data processing agreement with the vendor, clear retention rules and support for data subject rights.

Key takeaways

  • Lawful basis and minimisation.
  • DPA with every vendor.
  • Document retention and rights.
Part of the complete guideAI Agent Governance, Security and Compliance: The Complete Guide →

01Minimise data

Give agents only the fields they need. A follow-up agent rarely needs full customer histories.

02Vendor agreements

Sign a DPA, review sub-processors and confirm EU or adequate-country processing.

03Transparency

Update privacy notices and keep approval steps documented. See Switch's privacy policy as one example of vendor disclosure.

Frequently asked questions

Can agents process customer emails?

Yes with a lawful basis, minimisation and proper vendor agreements.

Is a DPIA needed?

For large-scale or sensitive processing, likely yes.

How this guide was made

Written and reviewed by our editors against vendor documentation, public regulation texts and practitioner interviews. We update guides when products or rules change. Tools mentioned may have a commercial relationship with this site; this never decides what we recommend.

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